Exhibit Like a Expert

DDW is fast approaching. Whether you are a first-time exhibitor or a seasoned pro, this guide from our partners at Freeman will help you exhibit like an expert.

With this easy-to-follow overview of the entire exhibiting process, you will also discover cost-saving tips, best practices, and keep-calm reminders to ensure your experience is a successful one.


Sponsorships Still Available!

Don't miss out on these great opportunities! We have multiple banners, emails, shuttle bus ads and other highly impactful sponsorships waiting to be secured. Please visit the Sponsorship Portal for more information. If you have any questions or would like recommendations, please reach out to Kaitlin Lawrence.

 Important Dates

Jan. 22

General and Exhibitor Registration and Housing Opens

Feb. 6

Lead Retrieval Early Bird Deadline

Feb. 7

Island Booth Renderings/Drawings Due

Exhibitor Appointed Contractors (EAC) and Certificate of Insurance (COI) Due

•Live Booth Presentation Approvals Due

Feb. 11

Abstract Notifications Sent to Presenting Authors

Mar. 4

Satellite Symposia Final Information Due

Mar. 12

First Time Exhibitor Webinar

Lead Retrieval Advance Deadline

Mar. 18

Last day for Attendee Early Bird Registration

Mar. 25-Apr. 1

Late Breaking Abstract Submissions Accepted

Mar. 26

Product Theater 50 Words of Promotional Copy Due 

Mar. 27

Last Date to Submit Hotel Meeting Space

Apr. 3

Booth Giveaway Item Approvals Due

Apr. 8

Freeman and Freeman AV, Rigging and Electric Advance Order Discount Deadline

Apr. 13

Catering Advance Ordering Due

Apr. 20

Last Day to Cancel Photography Orders without 50% Penalty

Apr. 27

Security Advance Order Deadline

May 2-5

DDW Starts

Official Exhibitor Badge

Official Exhibitor Seal

Use this great tool to promote that you will be exhibiting at DDW 2020. Add it to your website, email signature or other forms of e-communication. This is the only approved use of the DDW brand for exhibitors.


Official Vendor Badge

Official Vendor Seal

Look for this seal on emails, email signatures, websites and order forms. Because of concerns with unofficial solicitations from companies not affiliated with DDW, the seal identifies which vendors are official.



Attendee Sees Your Brand at DDW

New! Connect Your Customer to DDW 2020

We are partnering with InGo to better connect you with your customers at DDW. Using this landing page, you can log in to a variety of networks and let your customers know you are exhibiting, see who's going and invite your contacts. Your'll get notified when your contacts register so you can set up meetings in advance, prepare your targeted sales pitch and have demonstrable ROI. 

Get More Exposure in

The Knowledge Hub

and Product Theaters

The 15-minute industry demonstrations in The Knowledge Hub offer an intimate setting to have conversations with attendees about your products and services. Or choose the freedom of a Product Theater to give turnkey, 45-minute presentations centered on your company’s products.


Update Your Product and Service Descriptions

Attendee registration is open; take a second to visit the Exhibitor Portal and make sure your product description is updated. Attendees will see your listing in the online floor plan and the light version of the DDW Online Planner.


Exhibitor Service Manual

(ESM) Coming Soon

Look for it in the Resource Center of the Exhibitor Portal. This is your go-to resource for any show policies, information on vendor services and vendor order forms. For any ESM questions, please contact Nia Murphy.


DDW 2020 Preliminary Program

This 30+ paged marketing piece mailed to over 49,000 potential attendees. We wanted to share this digital version so you could get a glance at how DDW 2020 is shaping up. Make sure you have updated your DDW listing in the a2z system. Once attendees get their hands on this piece, they will be looking to start to build their itineraries. Don't disappoint them - make sure your listing and logo have been uploaded.

ICW Site Now Open

Again this year, we are using multiple hotel choices for ancillary meeting requests. Because the four headquarter hotels are limited in contracted meeting space, additional hotels have agreed to waive room rental on contracted DDW space. Please contact Cheryl Butler-Poole with any questions.

Discounted Hotel Rates

for Exhibitors

onPeak is the only hotel provider endorsed by DDW. Book early for the best selection and price by visiting the Exhibitor Portal. Please contact Sydney Porter, DDW's Group Sales Associate for housing assistance at sydney.porter@onpeak.com
or 212-468-5281.


Update Your Bookmarks

We noticed that some exhibitors were still using the DDW 2019 Exhibitor Portal. Please use the DDW 2020 Exhibitor Portal for all orders and payments related to this year’s show.

Update Your Contact Email Address

We are not able to send Exhibitor Updates and other important information to role/group email addresses. Exhibitors using such email addresses need to provide us with individual email addresses. Email prefixes that are not supported: admin@, support@, info@, services@, help@, etc. Please contact Alex Vadala if you need your contact information update.

New Payment Instructions

To assist the DDW team in accurate payment processing please make sure your company name and invoice number are included on all forms of payment. Including this information is imperative especially for Exhibitors using sister, parent, included on all forms of payments.  Please forward this information to your accounts payable team so your internal systems can be updated.Also, effective immediately if your company requires invoices to be separated an account needs to be set up for each entity. Our staff will be reaching out to determine the best method for setting these up. DDW staff will no longer be able to provide specialty invoices outside of the a2z system.

Questions? Contact Us:

Diedra Crawford

Industry Sales and Operations Director

Phone: 301-941-2628

Nia Murphy

Industry and Exhibits Operations Manager

Phone: 301-941-9789

Kaitlin Lawrence

Exhibit and Sponsorship Sales Manager

Phone: 301-941-2627

Alexander Vadala

Exhibit Sales Coordinator

Phone: 301-941-9794