Be Sure to Update Your Profile

Take a second to visit the Exhibitor Portal and make sure your product service description (PSD) is updated. Don't miss this opportunity to get your information out in front of attendees! They already have access to your listing in the online floor plan. Attendees can view your online listing at any time, 24 hours, 7 days a week. You may choose up to 4 product categories for free and update your online profile to include more product categories with your description.


If you exhibited with DDW in 2019, your company's previous descriptions, logos and product categories have been removed and you must update these in the Portal for your online presence.


Please log in to the Exhibitor Portal, then go to Exhibitor Tools>Resource Center>Online/Print Booth Information>Booth Info to update your PSD today.

   


Sponsorships Still Available!

Limited sponsorships are still available for 2020. Be sure to secure yours today!


 Important Dates

Jan. 22
General and Exhibitor Registration and Housing Opens
 
Feb. 7
• Island Booth Renderings/Drawings Due
• EAC and COIs Due

Mar. 26
Product Theater 50 Words of Promotional Copy Due


Mar. 18 
Last day for Early Bird Registration Due

Apr. 3
Booth Giveaway Item Approvals Due
   
Official Exhibitor Badge

Official Exhibitor Seal

Use this great tool to promote that you will be exhibiting at DDW 2020. Add it to your website, email signature or other forms of e-communication. This is the only approved use of the DDW brand for exhibitors.


Official Vendor Badge

Official Vendor Seal

Look for this seal on emails, email signatures, websites and order forms. Because of concerns with unofficial solicitations from companies not affiliated with DDW, the seal identifies which vendors are official.

   

 Reminders

Satellite Symposia Now Available

Satellite Symposia provide your organization with a unique opportunity to host educational programs before or after DDW scientific sessions, often offering CME credit to participants. These are a limited opportunity so reserve yours today. Contact Alex Vadala for questions.

Exhibitor Service Manual

(ESM) Available in January

Look for it in the Resource Center of the Exhibitor Portal. This is your go-to resource for any show policies, information on vendor services and vendor order forms. For any ESM questions, please contact Nia Murphy.



ICW Site Now Open

Again this year, we are using multiple hotel choices for ancillary meeting requests. Because the four headquarter hotels are limited in contracted meeting space, additional hotels have agreed to waive room rental on contracted DDW space. Please contact Cheryl Butler-Poole with any questions.

Discounted Hotel Rates

for Exhibitors

onPeak is the only hotel provider endorsed by DDW. Book early for the best selection and price by visiting the Exhibitor Portal. Please contact Sydney Porter, DDW's Group Sales Associate for housing assistance at sydney.porter@onpeak.com
or 212-468-5281.

   
Attendee Sees Your Brand at DDW

Attendees Will See

Your Brand at DDW!

Sponsorships Available

Marketing opportunities are available in the Exhibitor Portal. These are sold at a first-come, first-served basis. All information that you will need for that opportunity (description, picture, price and deadlines for artwork) can be found in the listing in the portal. If you have any questions, please reach out to Kaitlin Lawrence.



Get More Exposure in

The Knowledge Hub

and Product Theaters

The 15-minute industry demonstrations in The Knowledge Hub offer an intimate setting to have conversations with attendees about your products and services. Or choose the freedom of a Product Theater to give turnkey, 45-minute presentations centered on your company’s products. If you have any questions, please reach out to Kaitlin Lawrence.

   

Update Your Bookmarks

We noticed that some exhibitors were still using the DDW 2019 Exhibitor Portal. Please use the DDW 2020 Exhibitor Portal for all orders and payments related to this year’s show.


Update Your Contact Email Address

We are not able to send Exhibitor Newsletters and other important information to role/group email addresses. Exhibitors using such email addresses need to provide us with individual email addresses. Email prefixes that are not supported: admin@, support@, info@, services@, help@, etc. Please contact Alex Vadala if you need your contact information update.


New Payment Instructions

To assist the DDW team in accurate payment processing please make sure your company name and invoice number are included on all forms of payment. Including this information is imperative especially for Exhibitors using sister, parent, included on all forms of payments.  Please forward this information to your accounts payable team so your internal systems can be updated.


Also, effective immediately if your company requires invoices to be separated an account needs to be set up for each entity. Our staff will be reaching out to determine the best method for setting these up. DDW staff will no longer be able to provide specialty invoices outside of the a2z system.

Questions? Contact Us:

Diedra Crawford

Industry Sales and Operations Director

Phone: 301-941-2628


Nia Murphy

Industry and Exhibits Operations Manager

Phone: 301-941-9789


Kaitlin Lawrence

Exhibit and Sponsorship Sales Manager

Phone: 301-941-2627


Alexander Vadala

Exhibit Sales Coordinator

Phone: 301-941-9794

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